A single portal where members find every document they need, compliance deadlines never slip, and AGM season runs without a paper trail.
For OMCs, residents associations, and property management agencies. Built for Irish estates — GDPR-ready, EU-hosted.
Estate management is a documents business. The agencies that win are the ones whose documents are findable, audit-ready, and in the hands of members at the right time.
Every piece of admin you do today, with a clean record of who did what and when.
AGM minutes, governing documents, financial statements, safety certificates, insurance, contracts. One searchable library, access-controlled per category.
Run AGM votes electronically. Members vote from their phone or submit proxies in advance. Estate associations report 300%+ improvement in quorum.
Fire-alarm cert. Insurance renewal. Lift inspection. CRO filing. Every deadline tracked with 90/60/30/7-day alerts so nothing slips.
Resident issues land in one queue. Assign to property manager or contractor, track response and resolution time, close with photo evidence.
Upload a 40-page AGM minutes PDF — get a 2-paragraph summary, key decisions, and action items extracted automatically. Searchable across all documents.
Service-charge schedules and budgets visible to members. Reduces the volume of “where is my money going” questions to the committee.
The AGM is the moment the year's admin is judged. Make it the moment you look most professional — not the one that takes three weeks to recover from.
Yes / No / Abstain on each item. Live tally. Anonymous or named, configurable per vote.
Members who can't attend submit proxies digitally — no signed paper forms in the post.
Every AGM minutes file linked to its event. Version-tracked. Searchable across years.
AGM resolutions auto-converted to tickets so the committee actually delivers on them between meetings.
Members stop emailing you for last year's AGM minutes because they can find them. Auditors stop chasing the insurance renewal because the system already flagged it.
Upload a PDF — the AI extracts a summary and action items. Search across every document at once. Permission-control by category so committee-only files stay committee-only.
Governing documents
Constitution · Rules · Covenants
Financial
Annual accounts · Budgets · Service charges
Meeting records
AGM minutes · EGM · Committee notes
Safety certificates
Fire · Electrical · Gas · Asbestos
Insurance & contracts
Policies · Renewals · Management agreements
All searchable. All version-controlled. Permissioned per category.
Every regulated deadline tracked centrally. Reminders at 90, 60, 30 and 7 days. A traffic-light dashboard that tells you where you stand at a glance.
Cert valid, renewal scheduled, document on file.
Renewal due in 30 days. Reminder sent. On the radar.
Action needed today. Escalation to committee in the audit log.
Members self-serve documents and updates. Inbox volume drops noticeably in the first month.
Every action timestamped, every document version-tracked. Hand-over to a new agent takes hours, not weeks.
Electronic and proxy voting routinely lifts attendance, so the committee actually has a mandate.
We'll set up a portal for one of your estates and walk you through the document repository, voting, and compliance dashboard.
